Sponsor/Exhibitor details

Exhibitor packet

Sponsorship packet


Click here for an expo floor map

* October 20, 2020 Pre-Conference Event  *Exclusive – Sponsors and Exhibitors ONLY!

7:00 AM – 9:00 AM – Large equipment setup only

9:00 AM – 3:00 PM – Exhibitor setup

3:00 PM – 4:30 PM – OEM Roundtable discussion (upper level for Sponsors and Exhibitors Only)
This presentation will bring together the top OEM organizations to discuss process improvements, technological advances, leadership initiatives, talent acquisitions and retention, as well as a number of other business strategies that have helped them achieve success over the years.

4:30 PM – 6:00 PM – NEWMA Cocktail Reception/Scholarship Auction
Join in networking at the cocktail reception and scholarship auction prior to the NEWMA Excellence in Manufacturing/K-12 Partnership Awards.
Upper level prior to the awards dinner. *awards dinner attendance is a separate ticket purchase and can be purchased by clicking the NEWMA tab at the top.

* October 21, 2020 Conference DAY *

6:00 AM – 7:00 AM – Final Exhibitor Set Up (no set up after this time)
All booths are a 10’ x 10’ space except for the following: Booths 133-147 – 9’ x 10’, Booths 601-617 & 701-702 – 6’ x 10’

7:00 AM – 8:00 AM – Breakfast, Registration & Networking

7:00 AM – 9:30 AM – Keynote Speaker (upper level) Exhibitors are encouraged to attend the keynote speaker presentation in the upper hall with other business attendees. The high school exhibit session is targeted toward companies with career speakers at their booths.

8:30 AM – 10:00 AM – Exhibit Hall Open – High school Students – During this time, there will be junior and senior high school students (approximately 600) utilizing the exhibit hall. Students will be participating in a career exploration event on the expo floor provided by the NEW Manufacturing Alliance. If you are not participating in the student career exploration event, we highly encourage you to attend the morning keynote.

9:30 AM – 3:30 PM – Exhibit Hall Open

9:45 AM – 10:30 AM – Special Presentations

11:00 AM – 12:00 PM – Six Breakout Sessions

11:30 AM – 1:00 PM – Hot Lunch Buffet upper level

1:00 PM – 2:00 PM – Six Breakout Sessions

1:00 PM – 3:30 PM – Buyer/Supplier Invitation expo floor

2:00 PM – 3:00 PM – Power Hour expo floor

3:15 PM – 3:30 PM – Special presentation on upper level

3:30 PM – Exhibit hall closes (Large equipment tear down begins at 4:00 PM.)

3:30 PM – 5:00 PM – Business After Hours Cocktail Reception upper level

Event day information

Load In

  • Load in through the Elm Street overhead service doors
  • Dimensions for the ground level overhead doors are 14.8’ W x 16’ H
  • Large equipment should be delivered between 7:00am-9:00am on 10/20. (If for some reason you cannot deliver during this time, please connect with Megan Vande Hey, [email protected])
  • Once all your items are loaded in, it is mandatory for you to move your vehicle so other exhibitors can load in
  • Students will be able to available on 10/20 only to assist exhibitors with load in

Parking is available in the Main Street parking ramp at $.75 per hour. The first hour is free of charge. Credit/debit cards accepted at the exit. Cash accepted at the pay on foot station. Overflow parking will take place in the Pine Street Ramp; fees are the same. The first hour is free of charge. Credit/debit cards excepted at the exit. Cash excepted on the pay on foot station.

Large vehicle parking is available on a first come, first serve basis and is marked with directional event signage. Parking is complimentary. Semis prohibited. Additional storage is available for exhibitors in Meeting Room 7. Please note this is a standard 3′ doorway.

Name Badge
Name badges and event programs can be picked up at the “Registration” counter located in the hallway on the south side of the Exhibit Hall. Please keep your name badge for both days of the event. Name badges serve as your ticket into the event.

Promotional Materials
With the student programming taking place between 8:15am and 10:00am on 10/21, you may not want to place any promotional materials or food and beverage out prior 10:00am.

Power Hour
Power Hour is located on the main expo floor from 2:00pm-3:00pm. Event staff will be delivering your blue drawing box and balloons to your booth between 1:30pm-2:00pm. Exhibitors should be only collecting business cards for your “big” drawing from 2:00pm-3:00pm. At 3:00pm sharp, bring your blue box and prize to the 2nd level in the Grand Foyer outside of Grand A. There will be event staff there to assist you with the drawing. Business cards drawn will be placed on “winner” sign next to the prize. All collected business cards will be placed in an envelope immediately following the drawing. Drawings will take place during the cocktail reception between 3:00p-3:30pm on the 2nd floor.

If you requested standard electric at your booth, you will have 1 – 110 (5 amp) volt outlet. Please do not exceed 120 volts. Extension cords are NOT included.

Heavy Equipment
If you need a forklift to unload heavy equipment for your exhibit booth, please contact Megan Vande Hey to schedule a time to utilize the forklift. Forklift rental fee is $150 (includes in and out). Lift capabilities 3,500 lbs. Vehicles should have the least amount of gasoline as possible, gas caps should be taped shut and batteries need to be disconnected. Plastic should be placed underneath the vehicle. Plastic to be provided by exhibitor.

Rules and Regulations
Exhibitors must keep all materials within their designated booth space and may hang signage on the pipe and drape in their designated space. To ensure a positive and safe experience for all attendees and exhibitors, take down outside of the designated hours is prohibited. Early take down may result in a financial penalty. All show materials must be removed on 10/21. No exceptions due to venue space availability.

Load In:
10/20 – 7:00am-9:00am: Large Equipment
10/20 – 9:00am-3:00pm: General Exhibitors
10/20 – 6:00am-7:00am: Final Exhibitor Load In (large equipment load in prohibited)

Take Down:
10/21: 3:30pm-8:00pm: General Exhibitors
10/21: 4:30pm-8:00pm: Large Equipment (no large equipment take down until 4:00pm)

Exhibitor Help Desk
Any questions, equipment changes, concerns, please see the Exhibitor Help Desk located on the south wall of the Exhibit Hall.

Other important information

Cancellation Policy (NEWMA & Non-NEWMA Exhibitors)
We understand circumstances happen. Exhibitors can cancel up to September 14, 2020 without penalty. If cancelling after September 14, 2020 you are subject to a $250 cancellation fee. Notice of cancellation must be submitted in writing to via email to Megan Vande Hey at A-mazing Events at [email protected].

Equipment Changes
We encourage all exhibitors to finalize equipment needs by September 14th, 2020. If you need to make changes to your booth needs (tables, chairs, etc.), please contact Megan Vande Hey. Changes made after this date, or on-site, will be subject to a $30 change fee.

Megan Vande Hey
[email protected]

XCELLD Booth Exhibitors


Thank You To Our Sponsors